Check for data issues

From the ways in which you use your data to underlying issues with data integrity, cleanliness and accuracy, data issues can make or break your ability to administer benefits accurately and efficiently and provide a high level of member service.

Make sure to review:

• how you’re collecting information, from duplication to discrepancies,
• the processes you have in place for gathering, accessing and analyzing data within your office and with your participants, and
• whether information is being fully utilized to improve the delivery of benefits. 

Review manual processes

Your benefits administration system should operate in a manner that allows you to automate and measure your business processes.

If you are finding your office is using manual workarounds for work processes, there is likely an underlying problem.

Consider whether your processes are:

• automated and streamlined,
• clearly documented,
• measurable, and
• developed in a way that limits the use of multiple systems.

Make sure your system is compliant

The further your data goes, the more pitfalls there are for data protection and legal compliance violations. If you cover workers and participants who live in a neighboring state, you'll have to comply with both states’ laws, for example.

At the same time, federal regulations like the HIPAA/HITECH privacy and security rules provide an important framework for protecting your participants’ data.

If your system isn’t compliant with the relevant laws, you may have serious issues. Contact us to find out more about how we review your systems’ compliance capabilities.